EXHIBITOR HOUSING POLICY

Overbooking of exhibitor rooms in the past has caused hotels to prematurely sell out of rooms and displace attendees. In addition, the increased number of last-minute cancellations can cause financial penalties to the organizers. Therefore, the 340B Coalition has established the following housing policies for exhibitors:

  • All exhibitors must make their hotel reservation through their primary booth contact. Once a booth is purchased, we will provide the primary booth contact with a link to make hotel reservations. If more than 10 rooms are needed, the primary booth contact must contact Robin Hayes Wishom at robin.hayes@340bhealth.org to set up a special block of rooms.
  • Hotel rooms are for qualified exhibitors only. Qualified exhibitors must have submitted a contract for exhibit space prior to receiving an official hotel confirmation with the room reservation link.
  • Place holder reservations under one person's name will not be accepted. All reservations must have a unique name assigned to each room. Reservations for guests that are not registered attendees of the conference will be cancelled and arrangements will need to be made outside of the conference hotel block(s).
  • A valid credit card must be provided at the time the reservation is made.
  • Cancellation Deadline:
    • January 3, 2022 - Cancellations after this date will be charged the full amount (room rate plus tax) per reservation for the entire duration of the stay.
  • Questions? Contact Robin Hayes Wishom at 202-552-5856 or robin.hayes@340bhealth.org .

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